The San Diego County Board of Education makes its conference facilities available to assist groups, organizations, and institutions within the community for instances when these facilities are not in use by the San Diego County Superintendent of Schools. Use of these facilities shall be primarily for the official activities of the San Diego County Superintendent of Schools and public education purposes. Any other authorized use or occupancy shall be secondary and subordinate to this primary purpose. The San Diego County Superintendent of Schools reserves the right to assign, reassign, or cancel the use of these facilities and/or grounds 24 hours in advance.

RESERVATION PROCEDURES

1. Reservations are made on a first-come, first-served basis; to ensure fairness telephone reservations are not accepted. A minimum of five (5) working days should be allowed for processing reservation requests.
2. For questions about your reservation or to discuss technical requests, contact Karina Montgomery at [email protected] or 858-295-6897.
3. After-hours events that require technical assistance and/or custodial services will incur additional charges.
4. Be sure to note the maximum room capacities by configuration and indicate any special requests, including technical equipment.
5. The events assistant reserves the right to modify existing reservations to best serve the capacity and technical needs of room clientele.
6. Reservation cancellations must be made at least three (3) working days prior to the scheduled event. Failure to cancel a reservation when special arrangements have been made with regard to staffing, equipment, rental, etc., will result in a penalty of actual costs incurred.
7. Meetings sponsored by SDCOE staff must be related to the goals/objectives of the County Office of Education.
8. All Facilities Reservation Requests from outside organizations must be approved by an officer of the organization. Facilities and/or grounds must be under the supervision of a responsible adult (minimum 21 years of age).

USE REGULATIONS

1. The regular hours of use are 8:00 a.m. to 9 p.m. Monday through Friday for SDCOE classrooms, 8 a.m. to 3 p.m. on Saturdays, and 8:00 a.m. to 5:00 p.m. for the Regional Tech Centers. The Tech Centers are available for limited after-hours use by appointment only and for an additional fee.
2. No alcoholic beverages or restricted substances are allowed.
3. Smoking is prohibited on SDCOE property.
4. Large meetings/conferences occurring during lunch time should avoid convening in the Linda Vista cafeteria as it is not large enough to accommodate COE staff and conference participants at the same time.
5. Use of facilities is confined to the area(s) named in the approved Reservation Request, with use of appropriate lavatory and corridors.
6. No keys will be issued to applicants. COE personnel will be available with keys during scheduled meetings.
7. Nothing shall be posted, pinned, etc., to facility wall without prior approval of the M&O Director.
8. A list of outside visitors (such as meeting attendees) will be provided to the information booth for efficient participant check-in.
9. Whenever use of SDCOE facilities is permitted without a service charge, there will be no admission charged, no soliciting of funds, no freewill offering, sale of literature or material by the organization using the facility and the meeting shall be non-exclusive and open.
10. The organization, its officers, members, and guests using the facility agree to indemnify and hold harmless the SDCOE, its officers, agents, and employees against any and all loss, damage, and/or liability that may be suffered or incurred by the SDCOE, its officers, agents and employees and against any and all claims, demands and causes of action, attorney fees and expenses that may be brought against the SDCOE, its officers, agents and employees, caused by, arising out of, or in a way connected with the use of SDCOE facilities.
11. It is the right of the SDCOE to require a Certificate of Insurance naming as Additional Insured the San Diego Superintendent of Schools and the SDCOE. The limits of liability shall be in the amounts of: Commercial General Liability insurance coverage of at least $1,000,000 per occurrence.
12. The person or group receiving the permit shall be financially responsible in case of loss or damage to school property as a result of its usage.
13. Parking is free and the SDCOE assumes no responsibility for lost or stolen property or damage to any vehicle in the SDCOE parking lot.
14. SDCOE assumes no responsibility for loss or damage to personal belongings of anyone using the facilities.
15. There shall be no cooking or food preparation using any type of open flame in any room.
16. There shall be no use of chemicals or scientific experiments using chemicals in any room.

COMPLIANCE WITH STATE STORMWATER REGULATIONS

Lessee is required to comply with State Water Resources Control Board (State Water Board) Water Quality Order No. 2003.0005-DWQ National Pollutant Discharge Elimination System (“NPOES”), General Permit No. CAS000004. Lessee to fully familiarize itself with the Permit. Failure to comply with the Permit is a violation of federal and state law. Lessee hereby agrees to indemnify and hold harmless District, its officials, officers, agents, employees, and authorized volunteers from and against any and all Notices of Violation (“NOV”), claims, demands, losses, or liabilities of any kind or nature which District, its officials, officers, agents, employees, and authorized volunteers may sustain or incur for Lessee’s noncompliance with the Permit, except for liability resulting from the sole established negligence or willful misconduct of the District, its officials, officers, agents, employees, or authorized volunteers.

Rules, Regulations, and Use Fees have been established in accordance with SDCOE Policy No.3513 and Administrative Regulation No. 3513.